FACILITY USAGE REQUEST FORM • The Rock of the CMA

Please fill out this form if you wish to schedule a non-ministry related activity or event at the Rock (11220 Lone Star Rd.)

Before you submit a facility usage request form please check the church calendar to make sure there are no conflicts with other meetings or events. Click here to view the calendar. If you have questions about scheduling multiple events in one day, email office@therockcma.com.

Fees noted below may be waived for members and regular attenders of The Rock at the discretion of the Governing Board.

Events must be submitted to and approved by the Governing Board before they will be put on the church calendar. You will be contacted with the approval decision once made.

Event Coordinator Information

First Name *

Last Name *

Email Address *

Phone Number *

Activity/Event Overview

If this event will cover multiple dates and/or locations, please ensure the details of each are clearly indicated, in this section and in the Location, Cost of Event, and Announcement Request sections below.

What is the name of the activity/event? *

What is the date of the event? *

What is the time of the event? *

What is the purpose of your activity/event?

Location

What part of the church building will you need access to for your activity/event? *

What equipment will you need?

6 ft tables

8 ft tables

Upholstered chairs

Other

How many of the above items do you require? (ex: 5 - 6ft tables, 30 - chairs)

Who is responsible for set up and tear down? *

Understand that you are responsible to arrange people to load, unload, set-up, and tear down any equipment you use. Also, that equipment borrowed needs to be returned the same day, if possible and no later than Saturday evening/early Sunday morning. *

I agree

Do you have someone from the church available to unlock or lock the facility? If so, who?

Cost of Event

Facility Usage, Cleaning, and Damage Fee Statement: A deposit of $950 MUST be made by check made out to The Rock of the C&MA and received no less than one week (seven days) prior to the event. Failure to do so could result in cancellation of the event. The deposit will cover the use of the facility and 1 hour of non-refundable janitorial services. If there are no additional cleaning or damage charges, $200 will be refunded within 30 days of the completion of the event. Additional cleaning or damage charges will be deducted from the $200 refundable deposit.

I have read and understand the Facility Usage, Cleaning, and Damage Fee Statement. *

I agree

Do you need a sound technician for the event?

Yes

Sound Technician Agreement: A sound technician from The Rock Technology Team will be required to ensure correct operation of the sound equipment and optimal sound quality. There is a $20/hr fee for the sound technician. Number of hours charged will be based upon the time approved for the event plus an additional 15-30 minutes of set up prior to your event and 15-30 minutes of shutdown after the event, depending on the needs of the event. This fee will be in addition to the Facility Usage, Cleaning, and Damage Fee and must be paid with and in addition to the deposit.

How many hours will you need the sound technician for? Please factor in set up and shut down time in the total.

I have read and understand the Sound Technician Agreement

I agree

Do you need a livestream technician for your event?

Yes

Livestream Technician Agreement: A livestream technician from The Rock Technology Team will be required to ensure correct operation of the livestream equipment and optimal livestream quality. There is a $15/hr fee for the livestream technician. Number of hours charged will be based upon the time approved for the event plus an additional 15-30 minutes of set up prior to your event and 15-30 minutes of shutdown after the event, depending on the needs of the event. An additional hour will be required to process the video if a copy is desired. This fee will be in addition to the Facility Usage, Cleaning, and Damage Fee and must be paid with and in addition to the deposit. The event requester will be responsible for ensuring all legal requirements for livestreaming any copyrighted material (e.g., music) are satisfied.

How many hours do you need the live stream technician for? Please factor in set up and shut down time in total.

I have read and understand the Livestream Technician Agreement *

Yes

For events that may fall outside a "normal" building use, fees will need to be discussed with a representative from The Rock Governing Board and approved by the Board prior to final approval of the event. *

I agree to the above statement

Agreements

I agree to clean up after our event . In the spirit of Christ, we plan to clean up after ourselves and leave the room or area as clean or cleaner than we found it. *

I agree

Announcement Request

Announcements associated with requests submitted after noon on Wednesdays will be published in the following week's edition of the Rock Notes and will appear in the announcement slides beginning on the following Sunday (e.g., if you submit the request after noon on the first of the month the announcement will be included in the Rock Notes that are published the week of the sixth of the month and will be shown on the monitors beginning on Sunday, the 12th of the month).

Where would you like this information to be published? *

Rock Notes (Church Weekly Newsletter)

I do not want this event/activity published

Please include any important information you would like included in your announcement.